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HR Handbook - Job Aids and Resources

Chapter Rule Number Name Division
03 3.1(o) Contract Review – Agency Request Form Employee Relations
03 3.1(o) Contract Review – Agency Request Form Instructions Employee Relations
03 3.1(r) AAP Forms – Cover Sheet for Primary AAP Staffing
03 3.1(r) AAP Forms – Cover Sheet for Non-Primary AAP Staffing
03 3.1(r) AAP Forms – Designation for Responsibility (1) Staffing
03 3.1(r) AAP Forms – Designation for Responsibility (2) Staffing
03 3.1(r) AAP Forms – Organizational Profile: Workforce Analysis (1) Staffing
03 3.1(r) AAP Forms – Organizational Profile: Workforce Analysis (2) Staffing
03 3.1(r) AAP Forms – Organizational Profile: Workforce Analysis (GS-, MS-, and Unclassified Jobs) Staffing
03 3.1(r) AAP Forms – Organizational Profile: Organizational Display (Org Chart) Staffing
03 3.1(r) AAP Forms – Organizational Profile: Organizational Display (Outline) Staffing
03 3.1(r) AAP Forms – Comparison of Incumbency to Availability Staffing
03 3.1(r) AAP Forms – Job Group Analyis Staffing
03 3.1(r) AAP Forms – Job Group Analysis and Placement of Incumbents in Job Groups Staffing
03 3.1(r) AAP Forms – Placement of Incumbents in Job Groups Staffing
03 3.1(r) AAP Forms – Availability Staffing
03 3.1(r) AAP Forms – Comparing Incumbents and Availability Staffing
03 3.1(r) AAP Forms – Hires, Terminations, or Promotions and Upward Allocations (1) Staffing
03 3.1(r) AAP Forms – Hires, Terminations, or Promotions and Upward Allocations (2) Staffing
03 3.1(r) AAP Forms – Hires, Terminations, or Promotions and Upward Allocations (3) Staffing
03 3.1(r) AAP Forms – Hires, Terminations, or Promotions and Upward Allocations (4) Staffing
03 3.1(r) AAP Forms – Applicant Flow Staffing
03 3.1(r) AAP Forms – History of Comparisons Staffing
03 Grievance Form Employee Relations
03 FAQs – Affirmative Action Plans Staffing
03 SCS Guidelines for Affirmative Action Plans Staffing
04 Exemption from the Classified Service Request Form Compensation
04 FAQs – Unclassified Authority Compensation
04 Unclassified Job Codes Compensation
05 FAQs – HR Portal/Position Description System Compensation
05 Position Descriptions/Allocations – Major Department/Personnel Area Reference Compensation
05 Position Descriptions/Allocations – EEO Job Categories Compensation
05 Position Descriptions/Allocations – Classes by Occupational Group Compensation
05 Position Descriptions/Allocations – Levels of Work and Types of Supervision Compensation
05 Position Descriptions/Allocations – Common Classification Terms Compensation
05 SCS Job Specifications Compensation
05 Position Descriptions/Allocations – Career Progression Group Master List Compensation
05 Double Incumbency – Notification Form Compensation
05 Dual Career Ladder – FAQs Compensation
05 Dual Career Ladder – Sample Policy Compensation
06 Pay Plan Preparation – Amendments Compensation
06 Pay Plan Preparation – Related Items Compensation
06 Pay Plan Preparation – Occupational Groups Compensation
06 Pay Plan Preparation – Equal Employment Opportunity (EEO) Compensation
06 SCS Pay Structures – Administrative (AS) Compensation
06 SCS Pay Structures – Medical (MS) Compensation
06 SCS Pay Structures – Protective Services (PS) Compensation
06 SCS Pay Structures – Scientific and Technical (TS) Compensation
06 SCS Pay Structures – Social Services (SS) Compensation
06 SCS Pay Structures – Technician and Skilled Trades (WS) Compensation
06 Pay Grid Archives Compensation
06 SCS Pay Plan Compensation
06 Operational Pay Rules vs. Optional Pay Rules Compensation
06 Flexible Pay Tools and Policy Requirements Compensation
06 Ready Reference for Pay Compensation
06 Other Compensation – Position Earning Types Compensation
06 SER Questionnaire Compensation
06 Sample Policy – Pay Above Minimum for Extraordinary Qualifications/Credentials Compensation
06 Pay Upon Hiring from the DPRL Compensation
06 Calculating Salary for Classified Employees Compensation
06 Formulas for Calculating Pay Compensation
06 Premium Pay – Implementation Requirements Compensation
06 Premium Pay – Lump Sum Award Limits Compensation
06 Premium Pay – Questionnaire Compensation
06 Attainment of Advance Degree – Implementation Guidelines Compensation
06 Rewards and Recognition – Implementation Guidelines Compensation
06 Calculating Lump Sum Optional Pay for Temporary Additional Duties Compensation
06 FAQs – Optional Pay for Additional Duties Compensation
06 Optional Pay Policy Addendum Compensation
06 Optional Pay Adjustment Questionnaire for Additional Duties Compensation
06 Sample Policy – Optional Pay Compensation
06 On Call Duty/Shift Work – Policy Guidelines Compensation
06 Pay for Employees Appointed at Range Minimum – Sample Policy (Full Use) Compensation
06 Pay for Employees Appointed at Range Minimum – Sample Policy (Restricted Use) Compensation
10 PES Guidelines Employee Relations
10 PES Planning Process Employee Relations
10 PES Evaluation Process Employee Relations
10 PES Roles Employee Relations
10 PES Suggestions Employee Relations
10 PES Rule Violations Employee Relations
10 PES Rule Violations Employee Relations
10 FAQs – Performance Evaluation System Employee Relations
10 PES Online Training Employee Relations
10 PES - Web-based Bank of Expectations Employee Relations
10 PES Form (Planning and Evaluation) Employee Relations
10 PES Agency Transfer Form Employee Relations
10 PES Request for Review Employee Relations
10 PES Performance Development Tool Employee Relations
10 PES Performance Notes Employee Relations
11 Alternative Work Schedules Employee Relations
11 Leave Without Pay for Service in an Unclassified Position Employee Relations
11 Military Leave Guidelines Employee Relations
11 Table for Crediting Annual and Sick Leave Employee Relations
11 Terminal Leave Payment Guidelines Employee Relations
11 Understanding State Holidays Employee Relations
11 FMLA Workshop Presentation Employee Relations
11 FMLA Tracking Sheet for Supervisors Employee Relations
11 FMLA Checklist Employee Relations
11 FMLA - General Circular 1126 Employee Relations
12 12.1 FAQs – Appointing Authority Appeals
12 12.1 Delegation of Full Authority Appeals
12 12.1 Delegation of Partial Authority Appeals
12 12.1 Delegation with Reservations and Prohibitions Against Re-Delegation Appeals
12 12.1 Delegation with Order of Succession Appeals
12 12.1 Delegation of Authority for Improvement Letters Appeals
12 12.2 FAQs – Separation of Non-Permanent Employees Appeals
12 12.2 Template – Letter Separating a Non-Permanent Employee Appeals
12 12.2 FAQs – Cause, Severity, Double Jeopardy, Condonement Appeals
12 12.3 FAQs – Discipline Appeals
12 12.5 FAQs – Suspension Pending Criminal Proceedings Appeals
12 12.5 Template – Letter to Request Approval for Suspension Pending Criminal Proceedings Appeals
12 12.5 Questionnaire for Suspension Pending Criminal Proceedings Appeals
12 12.5 Template – Letter to Suspending Employee Pending Criminal Proceedings (assumes delivery by mail) Appeals
12 12.6 FAQs – Removal Appeals
12 12.6 Template – Notice that Attendance Requires Improvement (assumes hand delivery) Appeals
12 12.6 Template – Notice of Sixth (6th) Unscheduled Absence (assumes hand delivery) Appeals
12 12.7 FAQs – Notice of Proposed Action; Employee's Opportunity to Respond Appeals
12 12.7 Template – Notice of Proposed Action Appeals
12 12.8 FAQs – Written Notice to Employees of Discipline or Removal Appeals
12 12.8 Template – Proposed Dismissal (assumes delivery by mail) Appeals
12 12.8 Template – Proposed Discipline (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)1 (assumes delivery by mail) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)2 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)3 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)4 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)5 (assumes delivery by mail) Appeals
12 12.8 Template – Discipline/Removal Letter Appeals
12 12.8 Template – Suspension Letter (assumes hand delivery) Appeals
12 12.8 Template – Reduction in Pay Letter (assumes delivery by mail) Appeals
12 12.8 Template – Demotion Letter (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)1 (assumes delivery by mail) Appeals
12 12.8 Template – Removal Letter under 12.6(a)2 (assumes delivery by mail) Appeals
12 12.8 Template – Removal Letter under 12.6(a)3 (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)4 (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)5 (assumes delivery by mail) Appeals
12 12.8.1 FAQs – Giving Written Notice Appeals
12 12.8.1 Template – Documentation of Hand Delivery Appeals
12 12.8.1 Template – Documentation of Domiciliary Services Appeals
12 12.9 FAQs – Improvement Letters Appeals
12 12.9 Template – Warning Letter Appeals
12 12.9 Template – Reprimand Letter Appeals
12 12.9 Template – Supervisory Plan (hand delivered and discussed with employee) Appeals
12 12.10 FAQs – Suspension Pending Investigation Appeals
12 12.11 FAQs – Resignations Appeals
12 12.11 Template – Documentation of Oral Resignation Appeals
12 12.11 Template – Acceptance of Resignation Appeals
13 Electronic Notification for Appeals Decisions Appeals
13 FAQs – Civil Service Appeals Appeals
13 Information about Appeals Appeals
13 Judical Interest Rate Appeals
13 Search Appeals Opinions Appeals
14 Guidelines for Speaking Publicly on Issues General Counsel
15 Required Documentation for Classified WAE Positions Accountability
15 Methods of Reporting/Data Elements Required Accountability
15 Unclassified Employee Reporting Accountability
15 Classified Employee Reporting and Approval Accountability
15 Employee Notification Accountability
15 Employee Notification Form Sample Accountability
15 Pay Reporting Requirements Accountability
15 Documents Sent TO State Civil Service All Divisions
15 Documents Maintained by the Agency - General Requirements Accountability
15 Position Actions - Specific Requirements Accountability
15 Employee Actions - Specific Requirements Accountability
15 Employee File - Confidential and Public Records Accountability
15 Appointing Authority Approval – Compliance Certification – Internal Controls Chart Accountability
15 Certification of Rule Compliance Chart (Before and After Decentralization) Accountability
15 Sample Agency Policy for Certification of Personnel Actions with Civil Service Law Accountability
15 Documentation of who has Appointing Authority Accountability
15 Public vs. Private Information Accountability
15 LaGov HCM - LaGov Actions vs. Personnel Actions Accountability
15 Access to Documentation Accountability
15 15.10 FAQs – Fixing Mistakes Accountability
15 FAQs – Keeping Applicant Flow Records Staffing
15 Retention Schedule Accountability
15 15.10 Template – Request to Rescind or Modify an Action Accountability
16 Requesting an Investigation Accountability
17 Layoff and Layoff Avoidance Overview at a High Level Employee Relations
17 Layoff Information for State Classified Employees Employee Relations
17 Layoff Avoidance Overview Employee Relations
17 Layoff Avoidance Measure Sample – General Notice Employee Relations
17 Layoff Avoidance Measure Sample – Reduction in Work Hours Employee Relations
17 Layoff Avoidance Measure Sample – Furlough Without Pay Employee Relations
17 DPRL Contact Form Template #15 Employee Relations
17 Layoff Avoidance Measure Sample – Retirement Incentive Plan Employee Relations
17 Retirement Incentive Plan – Terms of Agreement Employee Relations
17 FAQs – Retirement Incentive Plan Employee Relations
17 Layoff Overview Employee Relations
17 Layoff Checklist Employee Relations
17 Organizational Unit for Layoff vs. LaGov HCM Employee Relations
17 Adjusted Service Date – General Information Employee Relations
17 Adjusted Service Date Notification Sample (Template #13) Employee Relations
17 Types of Service (Adjusted Service Date for Layoff vs. Leave Earning) Employee Relations
17 Final Report of Actions Taken for Layoff or Business Re-Organization (Template #10) Employee Relations
17 Post Layoff Summary Report (Template #11) Employee Relations
17 Post Layoff Hiring from the DPRL Employee Relations
17 Personnel Action Fiscal Impact Statement Employee Relations
17 Notices – General Notice of Impending Layoff (Template #2) Employee Relations
17 Notices – Individual Notification to Permanent Employees of Pending Layoff Actions (Template #4) Employee Relations
17 Notices – Final Notification for Probational Employees Who Will Be Laid Off (Template #5) Employee Relations
17 Notices – Final Notification for Permanent Employees Without Relocation Offer (Template #6) Employee Relations
17 Notices – Final Notification for Permanent Employees with Relocation Offer (Template #7) Employee Relations
17 Layoff Plan Sample (Template #3) Employee Relations
17 Layoff Relocation Offer Form (Template #8) Employee Relations
17 Post Layoff – Department Preferred Reemployment List Form (Template #9) Employee Relations
17 Final Information to the Laid Off Employee – Sample Letter (Template #12) Employee Relations
21 Overtime Payment Charts Employee Relations
21 Overtime Quick Reference Employee Relations
21 Statement of Agreement and Understanding - Compensation for Overtime Work Employee Relations
22 LA Careers Posting Tips Staffing
22 Fair Chance for Workers Staffing
22 Approved Promotional Zones Staffing
22 Glossary of Staffing Terms Staffing
22 Job Information and Test Finder Staffing
22 Maintaining Applicant Flow Records Staffing
22 Minimum Qualifications – Development and Evaluation: Requests for Minimum Qualification Change Staffing
22 Minimum Qualifications – Development and Evaluation: Interpreting Educational Requirements Staffing
22 Minimum Qualifications – Development and Evaluation: Evaluating Work Experience Staffing
22 Staffing Training Programs Staffing
23 Agency Posting Guidelines for the Various Appointment Types Staffing
23 Classified WAE Flowchart Staffing
23 FAQs – Paying the Classified WAE Staffing